ACTS Peer Review Committee Process
1. Each committee member shall make independent judgments of the candidate's dossier and evaluate each one as it relates to the ACTS Staff Performance Recognition Criteria, the ACTS General Criteria and the University's Staff Review and Development Plan (SRDP), considering overall performance as it relates to the University's eight performance factors (job knowledge, judgment and problem solving, self management, teamwork, quality, support of diversity, customer service, and communication) and when appropriate, the unit specific factors.
2. Committee members shall evaluate each dossier as it relates to the college's guidelines for the appropriate content and correct format of the staff dossier.
3. Committee members will independently review each dossier and consider all preceding recommendations prior to making a final recommendation.
4. Subsequent to reviewing a dossier, each committee member will complete Form C, Individual Dossier Evaluation Form for each candidate.
5. Once each committee member has completed Form C, they will complete Form D, Individual Committee Member Recommendation Form for each candidate.
6. Committee convenes to discuss the committee members’ individual recommendations for each candidate and finalize their votes for rank promotions.
7. Committee members may abstain from voting only when there is a legitimate conflict of interest, such as the candidate is a relative, or a committee member is the supervisor, etc. In these types of situations, an alternate committee member will vote on the candidate. The alternate is expected to review all the dossiers.
8. The committee chair will record the committee’s recommendations using Form E, Committee Recommendations For Dean and prepare a report summarizing the justifications for those who weren’t successful and submit both documents to the Dean.
9. The committee chair will meet with the Dean to discuss the committee’s recommendations and justifications.
10. The Dean makes the final decision for all rank promotions.
11. Candidates will be notified by a letter from the Dean regarding the final recommendations.
12. The Office of Human Resource Services will provide the unsuccessful candidates and supervisors with the committee's final recommendations outlining the candidates’ strengths and weaknesses and what needs to be done to advance to the next higher rank.
13. All committee discussions about the candidates, including the final recommendations, are strictly confidential and are not to be shared in anyway beyond the committee membership. The privacy rights of the candidates, as well as the committee members, shall be respected at all times.
14. There is no appeal procedure in the ACTS rank promotion process.
15. The Committee and the Office of Human Resource Services will convene annually to evaluate each year’s peer review process.
